Terms of Service

Last updated: 17 October 2026

These terms cover your company's use of WorkProof — the apps for iPhone and Android and the web app at app.workproof.site. By creating an account or using WorkProof you agree to them on behalf of your company. WorkProof is provided by Kontos Studio Ltd (company number 17526062, registered in England and Wales. Registered office: 3 Colesdale, Cuffley, Hertfordshire EN6 4LQ) ("we", "us"). Contact us at hello@workproof.site.

Your account

Keep your password to yourself. You're responsible for what's done with your company's accounts.
The person who creates a company is its owner and decides who joins it and what they can see.
You must be old enough to enter a contract where you live, and use WorkProof for your business.

Your data

What your company puts into WorkProof — jobs, photos, videos, customer details, messages — is yours. We use it only to provide the service, as our privacy policy explains.
You're responsible for having the right to record your customers' details and to contact them, including by WhatsApp, SMS and email, and for following the rules of those services.
You can delete your account or your company's data at any time — see deleting your data.

Acceptable use

Don't use WorkProof to break the law, to send spam or unwanted marketing, to harass anyone, or to get at another company's data. Don't try to break or overload the service. We can suspend an account that does.

Connected services

WorkProof can connect to services run by others — WhatsApp (Meta), Xero, Google and payment and messaging providers. When you connect one, its own terms apply to your use of it, and any charges it makes (for example Meta's per-message charges for WhatsApp) are between you and that provider.

The service

We work to keep WorkProof available and your data safe, with daily backups, but we can't promise it will never be interrupted.
We improve WorkProof all the time. If we make a change that takes away something important you rely on, we'll tell you first.
WorkProof helps you keep records; it doesn't replace your own professional judgement or the legal duties of your trade (for example F-Gas record keeping).

Price

The first 100 companies (or those joining before 31 March 2027) get 3 months free from sign-up, then the founder price shown on our website, kept for as long as they stay. Before any charge starts, we'll tell you the price and you can choose whether to continue.

Plans include monthly allowances of AI credits, WhatsApp messages and storage, set out in our fair-use policy. Top-ups are optional and charged only when your company's owner asks for them.

Liability

Nothing in these terms limits liability that can't be limited by law. Otherwise, we're not liable for indirect losses, lost profits or lost data caused by events outside our reasonable control, and our total liability in any year is limited to what your company paid us for WorkProof in that year.

Ending

You can stop using WorkProof and delete your company's data at any time. We can end these terms with 30 days' notice, or straight away if an account breaks them seriously; we'll give you the chance to export your data first where we can.

Law

These terms are governed by the law of England and Wales.

Contact

Kontos Studio Ltd · Company number 17526062 · 3 Colesdale, Cuffley, Hertfordshire EN6 4LQ · hello@workproof.site